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[♪ Music ♪] [Adobe Creative Suite Podcast]
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[Terry White]
Hello, and welcome to another episode of the Adobe Creative Suite Podcast.
My name is Terry White, and in this episode we're going to take a look at
how to repurpose content from either one InDesign document
to another or maybe in the same document from page to page
but also taking advantage of some new things in InDesign CS6
that will even help you update the content as you go forward
but keeping the styles different, so let's take a look.
I have a document here.
It's just basically a multi-page document,
and I've decided to use some of the content
on this page and another document,
so a blank document, just created a new document from scratch, one page,
and of course, saved it.
Now let's go back to this one, and of course, the old method
might have been you would have copied and pasted
from one document to the next, and of course,
we know the ins and outs of doing that.
You get the same content, but it loses all connection to the original content,
and if you make changes in one, then you'd have to go back
and make the changes in the other.
Now, InDesign has long since supported
things like libraries and snippets, but again,
even with libraries and snippets you'd have to constantly keep updating
those items to keep them fresh for content
that you're placing in other documents, and even if you do
use a library item it's still not going to update across documents.
The new concept is the Content Collector tool.
The Content Collector tool is a new tool for InDesign CS6,
and what it's going to allow me to do is basically
it's like copy and paste on steroids,
so let's go ahead and click on it, and it brings up the new Conveyor panel,
so you'll only see this panel when you're in the Content Collector tools.
There's 2 tools.
There's the Content Collector and the Content Placer.
With the Content Collector I can now go through my content,
selecting the items I want just by clicking on them,
or I can drag, select, and grab multiple items
or even shift, select and grab multiple items,
but I'm just going to go ahead and just say that I want this text,
and I want this text, and I want this photo.
As I grab those items it starts to put them in the conveyor.
Now, keep in mind that both the text here
is using a style sheet, a paragraph style sheet called Pull Quote Centered,
and the text here is using a style sheet
called First Paragraph, and what I want to do
is in my new document I want to map those styles
to the new styles in this document.
In other words, I want the same words, but I want them to be styled differently,
and of course, the main thing you have to do is make sure that
you identify which styles in the new document that you're going to use,
and I'm going to show you how to do that.
Let's go back to the original document where we grabbed our 3 pieces of content,
and again, we can go to other pages.
We can keep grabbing things, but those are the only things I want right now,
and we're going to go to our Content Placer tool,
and on the Content Placer there are 2 things that I checked.
There's Create Link. We'll talk about that in a moment.
And more importantly, Map Styles.
Now let's take a look at the Map Styles definition.
We're going to edit those custom map styles.
What we're seeing here is what's the source document?
You're saying where are you getting this style from?
I'm getting it from the original document.
What kind of style do you want, paragraph, character, table or cell?
We're going to do paragraph for now.
And now let's go ahead and do our mappings.
Now, of course, the names are the same in both documents,
so we really don't have to do this part, but I'm just going to show you
in case your style names are different.
I'm going to go ahead and say that I want to create the style mapping
for Pull Quote Centered, and it's going to map to Pull Quote Centered.
And again, if those were different names that's when
this would be more important, and we can do another new mapping.
We'll just click New, and we're going to do the same thing here.
We're going to say that we're going to use First Paragraph,
and again, whatever that other style would be called,
which in this case is going to be First Paragraph.
Let's go ahead--now that those 2 are mapped
we'll go ahead and click OK,
and now we're in the Placer tools,
so now we can go to our new document, and the Conveyor stays up,
and again, this could be the same document, just a different page, or a new document.
And now instead of pasting we're actually placing the content.
I can actually drag out the size that I want this new frame to be,
so I don't have to have it pasted in at the original size.
Let's go ahead and make it a little smaller there, get it right in there.
There we go, and that's the difference.
You can see the text came in, but it came in with a different style
because in this new document the paragraph style
is actually different, and the same thing here.
We'll go ahead and drag out this frame, and we'll just have it go to the other side,
and the same thing, though, when I let go it comes in,
and the difference here is the drop cap is smaller
because I told it to be 3 lines instead of 5,
and now last but not least, we'll go ahead and we can place our photo,
and again, we're placing, so we can make this photo any size we want.
We don't have to make it the original size, and of course,
now that it's in the document we can move it around
and put it wherever we want.
Now, as soon as I switch to the Selection tool, of course,
my Content Conveyor went away because I'm no longer on the Content Collector tools.
If I go back to my original InDesign document, we can see the differences.
It's the same text but different style,
and that's because if we go to this style, Pull Quote Centered,
it is using a different font and different color,
so it's a red character, and if we go to our basic character formats here
we can see that this is using Myriad instead of Minion.
Different fonts, different setup,
and this one, again, if we go to First Paragraph
and we go to Drop Cap it is using 3 lines,
and the other one was using 5, so 1, 2, 3.
We go to our other layout, 1, 2, 3, 4, 5.
It's a bigger drop cap.
This is how we can use content from one InDesign document to the next
and even map styles so that we can have that second document
or third document look different but with the same content.
Now, of course, copy, paste, you could kind of achieve that eventually
with styles and all that, but here's where this pays off.
Let's say our customer says that "Hey, I want to make a text change here."
"Instead of self-reinvention I want this to say self-motivation."
We go ahead and make that change, but the difference is
now when I go back to all my other documents
where I placed this using the Content Placer tool
it shows me that this is now out of date,
and I can choose on an object by object basis
to update the links, or I can do it from the Links panel.
On this one, since it's the only one, I'll just click,
and it changes to self-motivation but keeping the style.
That's the difference.
That's what you don't get with copy and paste.
It would be a lot more work, a lot harder to do this
and maintain it, whereas InDesign is now keeping track of everything for me.
That's just a quick look at using the Content Placer tools,
placing that content in another document,
linking to it and mapping styles, which we can map to the same names
or different style names as long as we know which ones we want to map to what.
That's it for this episode of the Adobe Creative Suite Podcast.
My name is Terry White.
Thanks for watching.
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